Man using HR software

Cloud-based software is becoming increasingly popular when it comes to businesses replacing on-premises systems. In fact, the Cloud Industry Forum predicts that 90% of UK firms will have “formally adopted” at least one cloud-based service by the end of 2015.

Jon Curtis, Managing Director of myhrtoolkit says: “Since starting to sell cloud-based software ten years ago, the difference in user confidence has been unbelievable. Even five years ago, firms were quite worried about putting personal data on the Web. Now it has just become commonplace.”

Amongst these online systems are a range of HR solutions, so what are the main reasons for the migration towards cloud-based HR SaaS?

The main benefits of using cloud-based software for HR

Perfect for an SME’s budget

Unlike customised on-premises HR software, cloud-based Software-as-a-Service systems do not require a huge upfront capital investment in terms of acquisition, deployment, maintenance and replacement.

Instead, most SaaS systems are provided on a pay as you go basis often with little or no tie-in period. What is more, with cost usually linked to number of employees, you can work to a fixed budget that scales as your workforce grows.

A good SaaS provider will also be constantly working on product development by listening to its clients and improving the software’s capabilities. As research and development is one of the most costly aspects of ensuring ongoing software viability, this represents an important cost-saving for users.

On top of that, you avoid the risks run by investing in software as a product, where providers can end up charging you expensive maintenance fees and withdrawing technical support advice unless you repeatedly buy their latest versions. You might also find yourself stuck with a product that you have outgrown, but which you have paid so much for you feel obliged to keep using.

No need for internal IT support

Whichever SaaS system you opt for, that provider already has a team of people working on ensuring the software is delivered to you without interruption or difficulty.

In other words, you won’t need to employ your own IT specialist to help you install the system or deal with backups and security.

Instead, all you need to do is give a quick call to the provider’s support team to resolve any issues you have.

Ideal for remote workers and mobile staff

As cloud-based software basically allows you to store data on remote servers instead of on your in-house computers, your employees can access the system 24/7 from any location, providing they have a suitable device and Internet connection.

This means that if you have staff working on the road, at multiple locations or in different time zones, they can still action any HR activities they need to do, such as booking holidays, requesting training and confirming that they have read important policies.

State-of-the-art data security

Cloud-based software providers have a huge incentive to protect their system against hackers, viruses and other risks to your data security. That is because if just one client found the service was not secure, the provider could risk losing all of its clients.

As a result, you will find that the best cloud-based software systems use a wide range of security measures to protect your data including data sanitisation, Secure Socket Layer encryption, session hijack protection, firewall protection and an intrusion detection and prevention system.

In other words, a good online SaaS provider should place security at the core of its business model, rather than treating it as peripheral to their offering. That way you can be sure that your great HR software comes with great Internet security too.

Find out more about how you can benefit from cloud-based HR SaaS

Most good HR SaaS providers will be only too happy to give you a guided tour of their system, or even a free trial, so you can see the huge amount of features that can make your life easier as a HR professional.

If you are interested in seeing how myhrtoolkit SaaS can help you, click here or call myhrtoolkit on 0845 225 0414.

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