document management software
HR document management – easily issue, track and securely store all HR documents
With myhrtoolkit’s document management system you control which documents go to who, and when. You can also see who has read them and who has not. Your key HR policies are vital to protect your organisation and to communicate your rules and procedures. Your staff will have access to all of your key company documents at any time: from work or from home.
issue handbooks, policies and procedures to employees
With the document library you can easily issue HR documents to employees. Employees will only have access to the documents you issue to them. Your employees won’t have any outdated paper copies, only the latest version is available.
- Upload documents to various categories such as Inductions, Handbooks, or Rules & Procedures.
- Always access the most recent version, no more old paper handbooks lying around.
- You can issue documents to employees, either individually, to groups or the entire organisation.
- Easily archive old versions of documents and reissue the updated document to employees.
- You can track when employees open and confirm they have read and understood the documents.
- Full accountability – make sure employees are agreeing to and understanding your policies.
- Get reminders of issued documents that remain unread by employees.
securely store individual employee documents
In the document library you can upload individual employee documents such as contracts. There is also a powerful miscellaneous documents area to record any document relevant to your organisation.
- Easily store employee’s contracts, job descriptions, CVs and correspondence.
- Store identification documents, work visas/permits and more.
- Get reminders when documents expire – make compliance easy.
- Create categories to track any document you wish such as issued equipment.
easy and secure storage
The document library is powerful yet is very simple to use. You can control what managers can do and what employees can see.
- All HR documents stored are encrypted on our servers.
- Employees only see their own documents.
- You can specify exactly what documents you want managers to access of the employees they manage. Restrict access or enable managers to see their teams information.
- Archive outdated documents. Full online record rather than dated paper copies.