Config: System

The Organisation structure tab allows a controller to make changes to how their organisation is represented within their myhrtoolkit system.

This tab provides mechanisms for maintaining the Departments, Locations, Job titles, Currencies, Genders and Cost centres. Adding, updating, and deleting items in any of the sections follows standard myhrtoolkit paradigms.

Many aspects of the holiday functionality in myhrtoolkit are available to be configured by a Controller. This tab shows:

• Holiday year (see How to change holiday year)
• Aspects of the holiday approval process (see Two stage holiday approval)
• How holiday notifications are managed (see Custom holiday notifications)
• International statutory holidays
• Leaver's calculations (see Managing leavers/ Notes on holiday entitlement)
• The management of holidays for employees without access

The Calendar appears in many places throughout myhrtoolkit.

This tab enables a controller to specify user and manager access to it, administer custom alerts (including the sending out of notifications of holidays booked on alert days), and whether integration with third party calendars (Google, Outlook, etc) is enabled.

Myhrtoolkit has powerful functionality for recording and reporting on absence, both sickness and general absence. This tab shows the various settings a Controller can use to tailor their system to their organisation.

General absence

New General absence types can be added or edited here. For further details about General absence, see the Guide to general absence.

Sickness absence

The settings available allow control over:

• If a user can self-report their sickness
• Whether to record sickness events in hours as well as days
• The maximum number of contractual sick days in a rolling 12 month period
• Whether Absence Managers can book contractual sick pay in excess of the specified limit
• The 'Back To Work' template used for when an employee returns from Sickness absence

The Sickness absence FAQ has additional advice on the use of these settings.

Triggers are a powerful method of keeping on top of employee absence, spotting trends and enabling employers to get alongside and work with employees who may need additional help in the workplace.

See the Triggers support page for more information.

The People tab gives access to a range of settings that control what personal data a user can see is held about them, and what other users may be able to see about them via the Employee directory.

The Data retention tab gives global control over how data is processed when an employee leaves an organisation. The text under each option explains what happens to the data.

This setting governs the default behaviour for a leaver.

Note that Managers can be given permission to set their own Individual Data retention settings for leavers they manage via Config > User permissions. If a Leaver is processed via Individual data retention settings, they will be excluded from any subsequent update made via the organisation wide Data retention policy. If required they can be switched back to the company-wide policy, however, this will not replace any previously deleted information.

This tab gives a Controller the access to settings affecting Hours worked profiles, TOIL, and Variable hours.

There are additional support guides available to help:

• Guide to variable hours
• Recording and managing Time Off In Lieu (TOIL)

This tab allows the adding, editing, and archiving of employee Benefits, including any relevant documentation. Benefits added are further controlled/made available to users via the Management dashboard, and a User can view the Benefits available to them in Myhome.

This tab allows a Controller to specify the expiry times for disciplinary warnings within their organisation.

Further information about the use of the Disciplinary functionality in myhrtoolkit, including some legal notes, can be found in this support document.