---
title: Gender settings in myhrtoolkit | HR software for SMEs
description: You can set and edit gender options in myhrtoolkit to reflect user gender identities more accurately or to have a more gender-neutral approach to HR admin.
---

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# Gender settings in myhrtoolkit

Myhrtoolkit acknowledges the increase in companies recognising non-binary gender preferences. The system provides features to support this, chiefly through gender neutral text, a variety of default titles, and customisable gender references for users.

## Configuring Gender

Configuring Gender options is done via Config > System > Organisation structure > Gender configuration.

The genders configured in the system are listed. The defaults are ‘Female,’ ‘Male,’ and ‘Not set.’

[![Genders on myhrtoolkit HR system](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/Gender_02_GenderList.png?width=800&name=Gender_02_GenderList.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/Gender_02_GenderList.png)

### Adding, editing and removing genders

To add additional genders in line with how your users identify themselves, click the ‘Add new gender’

[![Add genders on myhrtoolkit HR software](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/Gender_03_AddGender.png?width=800&name=Gender_03_AddGender.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/Gender_03_AddGender.png)

Editing and removing genders are done via the buttons to the right of each line.

> ***Note*** – When a gender is removed, any users with that assignation will be returned to ‘Not Set.’

## Gender and Users

 

### Adding Gender before going live

The Gender category can be added via the upload spreadsheet; both at initial set up and once live via import new employees. Gender appears on the upload instruction sheet as item 4.

> ***Note*** – You cannot go live without a gender, but once live, users can be added via the upload sheet without gender. A user without gender set shows as a ‘Not Set’ in the drop-down menus.

### Setting up and editing gender and title

After going live, gender and title are set up using the New Employee Wizard.  
[![Updating gender and title on myhrtoolkit](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/Gender_08_NewEmployeeImages.png?width=800&name=Gender_08_NewEmployeeImages.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/Gender_08_NewEmployeeImages.png)

When gender and title need editing after that, use either of the following functions:

- Management > Bulk data > Manage users and edit the user once live.
- Employee files > See full details

## Reporting

The Gender Report will show the breakdown of genders within your organisation.

Navigate to Management > Reports > Staff numbers > Gender ratio

This is a search field with an auto-suggest feature attached.

- There are no suggestions because the search field is empty.

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