Gender settings in myhrtoolkit

Myhrtoolkit acknowledges the increase in companies recognising non-binary gender preferences. The system provides features to support this, chiefly through gender neutral text, a variety of default titles, and customisable gender references for users.

Configuring Gender

Configuring Gender options is done via Config > System > Organisation structure > Gender configuration.

The genders configured in the system are listed. The defaults are ‘Female,’ ‘Male,’ and ‘Not set.’

Genders on myhrtoolkit HR system

Adding, editing and removing genders

To add additional genders in line with how your users identify themselves, click the ‘Add new gender’

Add genders on myhrtoolkit HR software

Editing and removing genders are done via the buttons to the right of each line.

Note – When a gender is removed, any users with that assignation will be returned to ‘Not Set.’

Gender and Users


Adding Gender before going live

The Gender category can be added via the upload spreadsheet; both at initial set up and once live via import new employees. Gender appears on the upload instruction sheet as item 4.

Note – You cannot go live without a gender, but once live, users can be added via the upload sheet without gender. A user without gender set shows as a ‘Not Set’ in the drop-down menus.

Setting up and editing gender and title

After going live, gender and title are set up using the New Employee Wizard.
Updating gender and title on myhrtoolkit

When gender and title need editing after that, use either of the following functions:

  • Management > Bulk data > Manage users and edit the user once live.
  • Employee files > See full details


The Gender Report will show the breakdown of genders within your organisation.

Navigate to Management > Reports > Staff numbers > Gender ratio

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