A Guide for Controllers
myhrtoolkit has provision for handling different types of absence – sickness absence, holidays, and general absence. This guide focusses on the last of these.
A system-wide list of types of General Absence can be maintained in an organisation’s toolkit. This list is configurable to suit the needs of the users within the organisation. A default list is provided, which can then be edited to suit.
To view the current available types of General Absence defined, navigate to> .
The visibility of each type can be configured appropriately for your organisation’s use. Each absence type can
- be hidden from a manager’s pick list. This option can be used when it is no longer relevant to your organisation
- be only shown on the attendance chart for managers. This option might be used when the absence may be of a sensitive nature.
Adding a new type
To add a new type, follow thelink.
Give the new type a name, and select the required visibility. Useto add it to the list.
Editing a type
To edit a type, follow thelink in the type’s row.
Make the amendments necessary, and.
Note – If a type has been used to record an absence, then you will not be able to edit the name (as this would skew any existing data).
Deleting a type
To delete a type, follow thelink in the type’s row. You will be required to confirm the action.
Note – Similar to editing, if a type has been used in any recorded absence, it can not be deleted and thelink will not be available (as this would skew any existing data).
A toolkit’s General Absence list may be a constant work in progress, responding to the changing needs of your organisation. Whatever state it may be in behind the scenes, Managers will still use it in the same way.