--- title: Getting started with ‘Manage Users' | myhrtoolkit HR software system description: A support article outlining the Manage Users functions within the Setup & admin section of myhrtoolkit. Manage users on the system more effectively! --- ** Call us ** Menu ** [0345 225 0414](tel:03452250414) - [Customer Support **](https://www.myhrtoolkit.com/support) - [Login **](https://app.myhrtoolkit.com/user_portal/) [![myhrtoolkit-agilio-logo-colour-800px](https://www.myhrtoolkit.com/hs-fs/hubfs/Logos%20and%20Brand/myhrtoolkit-agilio-logo-colour-800px.png?width=800&height=82&name=myhrtoolkit-agilio-logo-colour-800px.png "myhrtoolkit-agilio-logo-colour-800px")](http://myhrtoolkit.com) [![myhrtoolkit-agilio-logo-white](https://www.myhrtoolkit.com/hs-fs/hubfs/Logos%20and%20Brand/myhrtoolkit-agilio-logo-white.png?width=1000&height=103&name=myhrtoolkit-agilio-logo-white.png "myhrtoolkit-agilio-logo-white")](http://myhrtoolkit.com) # Getting started with 'Manage Users' Manage users is a feature in Management > Bulk data > People where you can view and edit a range of employee information such as: - First Name - Surname - Location - Department - Job Title - Date of Birth - Start Date Manage users breaks this information down into pages of either 10, 25, or 50 entries at once. [![Manage Users screen on myhrtoolkit](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/ManageUsers_02_Screen.png?width=800&name=ManageUsers_02_Screen.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/ManageUsers_02_Screen.png) ### In Operation Manage users has merged Employee Names, Gender and Marital Status, and Employee Contact into one area. This page can be set to filter by any of the columns listed on the page. As well as this, there is also a search bar which can be used to search on: - First Name - Surname - Known as - Location - Department - Job Title ### Editing All fields of an employee’s record can be edited by clicking on the area in question. [![Managing users - changing a user's location](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/ManageUsers_03_ChangeLocation.png?width=800&name=ManageUsers_03_ChangeLocation.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/ManageUsers_03_ChangeLocation.png) There are two buttons to the right of each user’s record. The green button allows you to change multiple parts of a user’s information. There are also more fields you can edit this way too such as: - Title - Marital Status - Gender - Maiden Name - Known as (Nickname) - Middle Names [![Managing users - editing a user's details](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/ManageUsers_04_EditUser.png?width=800&name=ManageUsers_04_EditUser.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/ManageUsers_04_EditUser.png) > ***Note*** – We advise exercising caution updating the *Date Started* field, as it will cause a recalculation of the employee’s holiday entitlement, and may affect other areas, such as Training, Discipline, etc. After updating, you may need to inform the employee of any change in their holiday entitlement. ### Deleting Users The red button (when lit) allows you to delete the employee’s record completely from the system. > ***Note*** – This is *NOT* reversible. [![Managing users - the delete user dialog](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/ManageUsers_05_DeleteUser.png?width=800&name=ManageUsers_05_DeleteUser.png)](https://www.myhrtoolkit.com/download/support/guides/ManageUsers_05_DeleteUser.png) When this button is faded, it means that you cannot delete them via Manage users. This happens when the User in question has a holiday or sickness entry, or they have left or not started yet. If you wish to remove a User without an active delete button, you should consider archiving them from the Management section. To do this, navigate to Management > Leavers > Archive. > ***Note*** – Manage users becomes available when the Initial setup of the system is complete. This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. - User Guides - Configuration - First Time Setup - [Overview](https://www.myhrtoolkit.com/support_categories/overview/) - [Login/passwords](https://www.myhrtoolkit.com/support_categories/login-passwords/) - [Multi-factor Authentication](https://www.myhrtoolkit.com/support_categories/multi-factor-authentication-guides) - [Holidays](https://www.myhrtoolkit.com/support_categories/holidays/) - [Absence](https://www.myhrtoolkit.com/support_categories/absence/) - [Communications](https://www.myhrtoolkit.com/support_categories/communications/) - [Document library](https://www.myhrtoolkit.com/support_categories/document-library/) - [Performance Management](https://www.myhrtoolkit.com/support_categories/performance-management) - [Starters and leavers](https://www.myhrtoolkit.com/support_categories/starters-and-leavers/) - [Training](https://www.myhrtoolkit.com/support_categories/training/) - [Pay and Benefits](https://www.myhrtoolkit.com/support_categories/pay-benefits) - [Reports](https://www.myhrtoolkit.com/support_categories/reports/) - [Tasks](https://www.myhrtoolkit.com/support_categories/tasks/) - [Variable hours](https://www.myhrtoolkit.com/support_categories/variable-hours/) - [Mobile app](https://www.myhrtoolkit.com/support_categories/mobile-app/) - [Complete guides](https://www.myhrtoolkit.com/support_categories/complete-guides/) - [Support policies](https://www.myhrtoolkit.com/support-policies-guides-myhrtoolkit) - [Rights/permissions](https://www.myhrtoolkit.com/support_categories/rights-permissions/) - [Holidays configuration](https://www.myhrtoolkit.com/support_categories/holidays-configuration/) - [Absence configuration](https://www.myhrtoolkit.com/support_categories/absence-configuration/) - [Hours](https://www.myhrtoolkit.com/support_categories/hours/) - [People management](https://www.myhrtoolkit.com/support_categories/people-management/) - [Health and safety](https://www.myhrtoolkit.com/support_categories/health-safety/) - [Performance Management](https://www.myhrtoolkit.com/support_categories/performance-management-config) - [Configuration](https://www.myhrtoolkit.com/support_categories/configuration-configuration/) - [Bulk data](https://www.myhrtoolkit.com/support_categories/bulk-data/) - [Omnibox](https://www.myhrtoolkit.com/support_categories/omnibox/) - [Import/export](https://www.myhrtoolkit.com/support_categories/import-export/) - [Troubleshooting](https://www.myhrtoolkit.com/support_categories/troubleshooting/) - [API](https://www.myhrtoolkit.com/support_categories/api/) - [User manuals](https://www.myhrtoolkit.com/support_categories/user-manuals/) - [Partner guides](https://www.myhrtoolkit.com/support_categories/partners-guides/) - [Step-by-step guide](https://www.myhrtoolkit.com/support/initial-setup-guide/) - [Additional guides](https://www.myhrtoolkit.com/support_categories/additional-guides/) ## Call 0330 236 8399 for more information [![Start Free Trial](https://no-cache.hubspot.com/cta/default/5034683/32edf79f-df3d-4f77-b258-8520c8086894.png)](https://cta-redirect.hubspot.com/cta/redirect/5034683/32edf79f-df3d-4f77-b258-8520c8086894) #### Myhrtoolkit features #### Information #### Resources t: 0330 236 8399 e: [enquiries@myhrtoolkit.com](mailto:enquiries@myhrtoolkit.com) [**](https://www.facebook.com/myhrtoolkit) [**](https://twitter.com/myhrtoolkit) [**](https://www.linkedin.com/company/myhrtoolkit-limited) © 2021 myhrtoolkit Limited, HR software on demand. 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