Using system access to resend login details for employees

Apart from restricting user access to the system, System access within Config can also be used to email a login link to users directly. You can also use it during setup to go live with selected individuals before rolling out the system to everyone.

Quick summary

To send login details (or go live with a few individuals) using System access, go to Config > Access rights > System access and

  1. Remove access from the employees to receive a login link
  2. Click Submit (revokes their access)
  3. Give access only to the employees who are to receive a login link
  4. Click Submit (reinstates their access)
  5. Click on the link to send out emails with login links

Detailed instructions

Do this only for the employees who are to be send login links. Go to Config > Access rights and click on System access.

System access

In the No access column, select all employees who should receive login links, then click the Submit button when done.

Give employees access to resend login link

Now select the same employees in the Give access column so that they are able to log into the System. Click the Submit button.

Giving employees myhrtoolkit access

The employees you have just given system access will be displayed. Verify that their emails addresses are correct before clicking on the link Send emails to employees to allow access. The employees will receive a link to the login page and some information on what to expect. It is important to advise employees to take note of their username and password. This information is not revealed to anyone else except the user.

Employee system email addresses

Note – The encrypted links sent out to the users are time-limited, and will expire after 24 hours.
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