UK payslip law changed on 6th April 2019, changing how employers issue payslips under the Employment Rights Act 1996 (Itemised Pay Statement) (Amendment) Order 2018.
To summarise the changes made to payslip rules and regulations, we’ve put together a handy infographic guide. Check it out below:
Payslip law update overview
In conclusion, employers need to ensure that all workers, not just those with regular hours, receive payslips before or when they are paid. This includes employees, agency workers (who receive payslips from their agency), and workers on variable hours contracts.
Related post: Holiday management changes for variable hours employees
What information must be shown on a payslip?
Payslips can be issued in paper format or electronically. They must detail the following information:
- Pay before deductions (gross pay)
- Any deductions (such as tax and national insurance)
- Pay after deductions (net pay).
In addition, employers must list the number of paid hours someone works but only when wages/salary varies in relation to amount of time worked.
This important update to UK law will provide employees with greater clarity and transparency over their pay, especially those who work varied hours resulting in pay changes each period. The change also enables any errors to be identified and remedied easily.
Penalties for not issuing payslips
Acas guidance advises employees to approach their line manager or supervisor in the event that they are not receiving payslips or that a payslip they have received contains errors. The next recommended step is a formal grievance procedure, which makes it important for employers to ensure payslips are issued in a timely manner and are accurate.
If there is to be a delay to issuing a payslip, employers should inform staff of the delay as soon as possible and provide an estimated date for when the payslip will be issued. This is also true of any required corrections to issued payslips.
Before 6th April 2019, businesses should ensure that:
- Their HR team is aware of the new changes coming into force
- They review and amend the format of their payslips to meet the new requirements
- They adjust payroll processes to collect the new information required
- They include the new information, where applicable, on payslips from 6th April 2019.
For full guidance and case studies, visit The Department for Business, Energy and Industrial Strategy (DBEIS)’s website.
Written by Camille Brouard
Camille is a Senior Marketing Executive for myhrtoolkit who writes on topics including HR technology, workplace culture, leave management, diversity, and mental health at work.