In accordance with GDPR requirements, myhrtoolkit allows personal data held about an employee to be extracted, predominantly in .csv format.
When exporting this information from your myhrtoolkit account, there are a few things to be borne in mind:
In addition to all available exports, myhrtoolkit offers the ‘myhome’ portal where they can review the majority of the information held about them.
Although the myhrtoolkit system is predominantly ‘screen’ based, many functions offer a download facility providing data in a .csv spreadsheet format.
Personal details can be downloaded from> > > . Note that this will export the details of all employees. Other details, such as Emergency Contacts, can be similarly downloaded from their administrative pages in .
Holiday and Absence data can be downloaded in CSV format via> > and > > > respectively. Both work by filtering for a specific year (along with any other filtering required); the link will download a file of the data presented on screen.
See our download locations support guide for a complete list of all available locations.
These key areas can’t be exported via spreadsheets, but can obtained manually:
Note that where a contract with Myhrtoolkit is terminated, for whatever reason, access to documents may be gained for archiving purposes. For details see our guide for 'end of contract' archiving.
This is generally audit and historical data, including but not limited to: