Using calendar alerts, a controller can display messages onto employees’ holiday chart to advise on important events and/or discourage taking holidays on those dates. Only controllers can setup calendar alerts.
You can setup calendar alerts in setup & admin as follows –
- Navigate to > .
- Click on .
- Enter the date(s). The message to be displayed is entered in the box.
- when done.
- The alert is now set. You can confirm by going to > > .
Go toand click on .
Enter the date, or date range, in which you want the alert to appear. In the example below, employees are advised of Christmas shutdown from 23rd of December 2013 to 29th of December 2013. The message to be displayed in entered into the “Alert” box. The background colours can be used to emphasise the importance of the message. Clickwhen done.
The process is now complete, though the alert can be edited or deleted as needed. Using the tick boxes, you can also chose which bookings will trigger alerts to an employee’s manager. Both boxes can be cleared if you do not want managers to get notifications as a result of the alerts.
The alert is now visible to everyone, as seen in> > .
When an employee books a holiday on dates with an alert specified, the system will flag it up.
A manager trying to authorise the holiday will also be warned. The alerts themselves do not stop someone booking a holiday, but will discourage unnecessary bookings.