How to login for the first time - Controllers

This guide applies to Controllers who have just signed up for myhrtoolkit and are trying to login for the very first time.

Note: if you are a myhrtoolkit User who is not a Controller (system administrator), please read this guide on how to login for the first time.

To get to this stage, you will have completed a new client form, your details have been processed by myhrtoolkit, and you have received a welcome email. This email contains a link that you need to proceed.

Quick summary

  • Click on the link sent to you in your welcome email.
  • Read and agree to terms and conditions to proceed
  • Enter your details
  • Confirm your date of birth
  • You must change the temporary password to proceed. You can also change your username. It is acceptable to use your email address for your username
  • There will be a few other personal details to confirm before advancing to the full setup
  • Click on Continue to setup my company details to proceed to the setup stage

You are now ready to setup and populate your HR system.

Detailed instructions

The welcome letter emailed to you has a link that you need to login to myhrtoolkit for the first time. Click on the link or copy and paste it in your browser’s address bar.

Read through the terms, click on the box at the bottom to accept the terms before clicking on the continue button.

The screens that follow the terms and conditions allows you to specify your title, preferred name, and some other personal preferences. The preferred name is optional but the title is not. Complete the form and click on Submit when done.

The system will now ask for a date of birth.

myhrtoolkit date of birth request


After successfully entering a valid date of birth, you will see a message advising you that your first login has been successful. Follow the link provided to change the temporary password that we created for you.

At the password change screen below, you set both your username and password. You will need to select a unique username; it could happen that the username you require has already been taken by someone also using myhrtoolkit. In that case, our advice is to just keep trying until you find one that is free to use.

Ensure your password is ‘strong’ and memorable to you.

There are guidelines on the page as to what makes a good password as well as requirements for a username. Usernames must be a minimum of 8 characters in length. They can also contain letters and numbers.

Enter login details on myhrtoolkit


Clicking Submit will complete your login, and take you to the setup screen shown below. You have successfully logged into myhrtoolkit and are ready for setup.

There are further support pages to assist you with setup details not covered on this page, see the menu on the top right of this page, or use the search facility with relevant keywords.

First time login wizard for controllers