--- title: "Health and safety software: document library | myhrtoolkit" description: This article offers an overview of the document library element in the optional Health and Safety module available within myhrtookit. --- ** Call us ** Menu ** [0345 225 0414](tel:03452250414) - [Customer Support **](https://www.myhrtoolkit.com/support) - [Login **](https://app.myhrtoolkit.com/user_portal/) [![myhrtoolkit-agilio-logo-colour-800px](https://www.myhrtoolkit.com/hs-fs/hubfs/Logos%20and%20Brand/myhrtoolkit-agilio-logo-colour-800px.png?width=800&height=82&name=myhrtoolkit-agilio-logo-colour-800px.png "myhrtoolkit-agilio-logo-colour-800px")](http://myhrtoolkit.com) [![myhrtoolkit-agilio-logo-white](https://www.myhrtoolkit.com/hs-fs/hubfs/Logos%20and%20Brand/myhrtoolkit-agilio-logo-white.png?width=1000&height=103&name=myhrtoolkit-agilio-logo-white.png "myhrtoolkit-agilio-logo-white")](http://myhrtoolkit.com) # Health and safety – Document library The myhrtoolkit Health And Safety module includes a Document Library for the safe keeping of documents relating to health and safety issues. The feature is divided into Team Documents and Individual Documents. [![Health and safety document library](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_00.png?width=800&name=HAS_DocMgr_00.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_00.png) > ***Note*** – as with other areas of the Document Library, the uploading of documents is done by managers; normal users only have a ‘read only’ view of the library. ** Team documents Team Documents are health and safety documents for general consumption by employees. [![Health and safety software team documents](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_02_TeamDoc.png?width=800&name=HAS_DocMgr_02_TeamDoc.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_02_TeamDoc.png) #### Uploading a document To upload a new Team Document, click the ‘Upload new document' link. The upload page contains some notes about documents. Give the document a name that will be used within the system, and select the document you wish to use. Once uploaded, recipients for the file can be chosen in the same manner as selecting recipients for other document types in the library. [![Health and safety software upload a document](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_01_TeamUpload.png?width=800&name=HAS_DocMgr_01_TeamUpload.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_01_TeamUpload.png) ** Individual documents Individual Documents are health and safety documents made available specifically for each employee as needed. These may be forms, contracts, rotas, etc. [![Health and safety software individual documents](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_03_IndividualDoc.png?width=800&name=HAS_DocMgr_03_IndividualDoc.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_03_IndividualDoc.png) When a document has been uploaded against an employee, they will be notified that it is available to be viewed. As with other document types, it can be edited, archived, reminders sent, etc. [![Health and safety document added for individual](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_04_IndividualDoc_Uploaded.png?width=800&name=HAS_DocMgr_04_IndividualDoc_Uploaded.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_04_IndividualDoc_Uploaded.png) Individual Documents can also be given categories. First set up the categories to be used via the Create new document category link. When set up, a drop-down menu will be available when uploading/editing a document. There is also a categories drop-down menu on the main documents grid to enable faster searching. [![Health and safety delete documents on myhrtoolkit](https://www.myhrtoolkit.com/hs-fs/hubfs/supportal_images/HAS_DocMgr_05_DocumentCategories.png?width=300&name=HAS_DocMgr_05_DocumentCategories.png)](https://www.myhrtoolkit.com/hubfs/supportal_images/HAS_DocMgr_05_DocumentCategories.png) #### Related guides [Health and safety - Custom forms](https://www.myhrtoolkit.com/support/how-to-guides/health-safety-custom-forms/) [Health and safety - Welfare tags](https://www.myhrtoolkit.com/support/how-to-guides/health-safety-welfare-tags/) This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. - User Guides - Configuration - First Time Setup - [Overview](https://www.myhrtoolkit.com/support_categories/overview/) - [Login/passwords](https://www.myhrtoolkit.com/support_categories/login-passwords/) - [Multi-factor Authentication](https://www.myhrtoolkit.com/support_categories/multi-factor-authentication-guides) - [Holidays](https://www.myhrtoolkit.com/support_categories/holidays/) - [Absence](https://www.myhrtoolkit.com/support_categories/absence/) - [Communications](https://www.myhrtoolkit.com/support_categories/communications/) - [Document library](https://www.myhrtoolkit.com/support_categories/document-library/) - [Performance Management](https://www.myhrtoolkit.com/support_categories/performance-management) - [Starters and leavers](https://www.myhrtoolkit.com/support_categories/starters-and-leavers/) - [Training](https://www.myhrtoolkit.com/support_categories/training/) - [Pay and Benefits](https://www.myhrtoolkit.com/support_categories/pay-benefits) - [Reports](https://www.myhrtoolkit.com/support_categories/reports/) - [Tasks](https://www.myhrtoolkit.com/support_categories/tasks/) - [Variable hours](https://www.myhrtoolkit.com/support_categories/variable-hours/) - [Mobile app](https://www.myhrtoolkit.com/support_categories/mobile-app/) - [Complete guides](https://www.myhrtoolkit.com/support_categories/complete-guides/) - [Support policies](https://www.myhrtoolkit.com/support-policies-guides-myhrtoolkit) - [Rights/permissions](https://www.myhrtoolkit.com/support_categories/rights-permissions/) - [Holidays configuration](https://www.myhrtoolkit.com/support_categories/holidays-configuration/) - [Absence configuration](https://www.myhrtoolkit.com/support_categories/absence-configuration/) - [Hours](https://www.myhrtoolkit.com/support_categories/hours/) - [People management](https://www.myhrtoolkit.com/support_categories/people-management/) - [Health and safety](https://www.myhrtoolkit.com/support_categories/health-safety/) - [Performance Management](https://www.myhrtoolkit.com/support_categories/performance-management-config) - [Configuration](https://www.myhrtoolkit.com/support_categories/configuration-configuration/) - [Bulk data](https://www.myhrtoolkit.com/support_categories/bulk-data/) - [Omnibox](https://www.myhrtoolkit.com/support_categories/omnibox/) - [Import/export](https://www.myhrtoolkit.com/support_categories/import-export/) - [Troubleshooting](https://www.myhrtoolkit.com/support_categories/troubleshooting/) - [API](https://www.myhrtoolkit.com/support_categories/api/) - [User manuals](https://www.myhrtoolkit.com/support_categories/user-manuals/) - [Partner guides](https://www.myhrtoolkit.com/support_categories/partners-guides/) - [Step-by-step guide](https://www.myhrtoolkit.com/support/initial-setup-guide/) - [Additional guides](https://www.myhrtoolkit.com/support_categories/additional-guides/) ## Call 0330 236 8399 for more information [![Start Free Trial](https://no-cache.hubspot.com/cta/default/5034683/32edf79f-df3d-4f77-b258-8520c8086894.png)](https://cta-redirect.hubspot.com/cta/redirect/5034683/32edf79f-df3d-4f77-b258-8520c8086894) #### Myhrtoolkit features #### Information #### Resources t: 0330 236 8399 e: [enquiries@myhrtoolkit.com](mailto:enquiries@myhrtoolkit.com) [**](https://www.facebook.com/myhrtoolkit) [**](https://twitter.com/myhrtoolkit) [**](https://www.linkedin.com/company/myhrtoolkit-limited) © 2021 myhrtoolkit Limited, HR software on demand. 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