Who we are
Based in Sheffield, Myhrtoolkit Ltd was founded in 2005 and has traded continuously since then, delivering the myhrtoolkit online hr system – which is specifically designed for small and medium sized businesses. In April 2021, myhrtoolkit was acquired by Agilio Software. This means that we are part of the Agilio Group and have extended our product offering, so not only do we have myhrtoolkit, we also have iLearn SME, an online training platform for small and medium sized businesses.
Who controls the data?
All personal user data collected remains under the control of our individual customers who act as the data controller. Through the tools provided by the myhrtoolkit system, data controllers have sole control of all data which is added to the system and which individual functions of the system are used or not. The responsibility for establishing the lawful bases for processing rests with the data controller. We have created a useful whitepaper on GDPR and HR software
. In relation to our customer facing business, myhrtoolkit act as data processor and do control data added or removed from the system.
What data is held?
UK GDPR relates only to personal information, and it is highly likely that not all data added will be personal information. As the data controller, each individual customer is responsible for the personal (and all other) data added to a myhrtoolkit account.
Users can add and change personal information about themselves. There is a corresponding notifications to alert management to such changes. Access controls are provided to allow customer control of who has access to what. We recommend using these and being aware of who can add what.
It is the responsibility of data controllers to establish the appropriate lawful bases for processing of any personal information which they choose to input into myhrtoolkit.
Where is our data held?
All customer data is hosted wholly within the EEA within a data centre certified to ISO 27001.
Are you registered with the Information Commissioner's Office?
Yes, we are registered with the Information Commissioner’s Office (ICO) as Data Processors.
Do you have a Data Protection Policy?
Please follow the link in our Privacy and UK GDPR portal /privacy/
Do you share my data with anyone?
We do not routinely disclose personal information to third parties outside of myhrtoolkit. The only circumstances in which we will disclose such information to third parties would be where either:
- Myhrtoolkit Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets. As previously mentioned, we were acquired by the Agilio Group in 2021.
How can I get information about me corrected?
In relation to access or requests for corrections, given the nature of our system and its integrated tools, we provide data controllers with the ability to rectify the data under their control. Should any questions arise about usage, our service desk is always happy to help.
How do I raise a data security or privacy issue?
All enquiries and complaints in relation to data protection or privacy matters should be addressed to Data Protection, myhrtoolkit Limited, Unit 18 Jessops Riverside, 800 Brightside Lane, Sheffield, S9 2RX. via email@example.com