Adding extra bank holidays - Controllers

Learn how to add and remove extra bank holidays from an employee's holiday entitlement with this guide for Controllers and assigned Holiday Managers.

Note on bank holiday status for extra bank holiday 2022

 

Employees set to ‘Bank Holidays Not Included’

England and Wales

For the extra bank holiday in 2022, any employees set to 'Bank Holidays Not Included' will not require any adjustment, as the extra bank holiday is already built into the calendar.

Scotland and Northern Ireland

The additional Bank Holiday will require adding to your system manually. See here for more information.

Employees set to ‘Bank Holidays Included’ - all nations

Those requiring adjustment across all UK nations are any employees set to 'Bank Holidays Included'; this is generally, but not always, part timers.

You can report on employees who have bank holidays included/not included at Management > Reports > Holiday reports > Holiday entitlement report. This can be exported into excel and filtered on the ‘Bank Holidays’ column.

Adding an extra bank holiday

The process for adding an extra bank holiday into an employee's holiday entitlement is as follows:

  • Go to Management > Holiday > Holiday entitlements.
  • Ensure that the holiday year is set to ‘Current holiday year’
  • Find the relevant employee
  • In the most recent holiday entitlement line, click ‘Amend entitlement’
  • Add one extra day, or the equivalent number of hours for the employee
  • Click 'Submit'. The system will automatically apply any required pro rata.

Note that you may then need to remove the extra holiday from the next year's entitlement if the extra bank holiday is for a specific year only.

Removing an extra bank holiday

You can remove an extra bank holiday from an employee's entitlement by following these steps:

  • Go to Management > Holiday > Holiday entitlements.
  • Ensure that the holiday year is set to ‘Next holiday year’
  • Find the relevant employee
  • In the most recent holiday entitlement line, click ‘Amend entitlement’
  • Remove one day, or the equivalent number of hours for the employee
  • Click 'Submit'. The system will automatically apply any required pro rata.

Employees set to Variable Hours -all Nations

Employers should check that they are happy with the accrual rate set within each employee’s Variable Hours settings. Any changes made in an employee’s current holiday year can be easily adjusted in the following holiday year. You can learn more here.

Related guides

How to manage employee holidays – Managers

Managing holiday settings – Controllers