Hours status reference guide

A collection of terms and concepts used with Hours Status within myhrtoolkit.

Working Hours

Hours Status

The function within myhrtoolkit that captures how a users’ working hours are delivered. The options are Fixed hours or Variable hours.

Fixed Hours

Where an employee has a fixed number of hours per week or a regular work roster. They may be full-time or part-time.

Variable Hours (VH)

Where an employee does not have a fixed work pattern and has no fixed hours per week. Their hours can vary widely from week to week.

Part-time Percentage

Used to capture the proportion of the standard working week that is worked by a user. It is calculated using the formula:

( Hours worked / Standard working week ) x 100

A User who works 25 hours out of 40 has a Part-time Percentage of ( 25 / 40 ) * 100 = 62.5%. A full time employee is 100%.

Standard Full Time Holiday Entitlement (FTE) Working Week

The standard hours worked per week by a full time employee.

Hours per day

The number of hours for which an employee is paid during a working day.

Percentage accrual

The rate at which an employee accrues leave within variable hours – applied to the number of hours worked.

• Convert full time entitlement from days to weeks. For example, an employee entitled to a statutory minimum of 28 days would convert to 5.6 weeks holiday entitlement.
• Calculate the number of weeks the employee is likely to work in a year (52 weeks in a year minus 5.6 weeks holiday entitlement equals 46.4 weeks)
• Divide holiday entitlement by weeks in work and multiply the result by 100 to get the percentage (5.6/46.4 = 0.1207). Then 0.1207*100 = 12.07%.

FTE Equivalent

The holiday entitlement that a variable hours employee would receive if they did the same job on a full time basis.