Using the Document library - Users

Myhrtoolkit provides a storage area for documents relating to your employment in the Document library.

Document library for employees

 

Clicking the Document library tab will show the documents available to you and when you first opened them.

Document management menu

 

When your Manager makes documents available to you, you will receive an email and a note on your message board advising you of the event.

Employees message board on myhrtoolkit

 

Following the Open link will allow you to download and read the document. Depending on the document type, myhrtoolkit may ask you to confirm that you have read the document before clearing the message, or there may just be the normal Noted link.


Read and confirm documents on a HR system

The document will then be updated to show that you have read it:


Opened and read documents

 

Pending documents

The Pending docs tab will list documents you may have received, but not completed all the actions against them. The number of documents outstanding is marked in brackets.

Pending documents on myhrtoolkit

Notes
  • After being downloaded, the system cannot control what happens to the document; you may wish to ensure the document is deleted after you have read it. If in any doubt, refer to your controller for advice on company policy in this regard.
  • You can not upload documents yourself, that functionality is reserved for managers.

 

More guides for users

Guide to the Myhome area

How to manage your holidays

How to use the Training area